According to the law n°78-17 of January 6, 1978 modified, as well as the GDPR effective on May 25, 2018, you will find below the information related to the processing of your personal data.
1. Purpose of the processing
Hublo processes your data in order to operate the Hublo platform (a platform for managing staff replacements that allows you to call upon a network of voluntary professionals to come and fill requests for missions) within client institutions.
The data processed concerns only the employees of the client institutions registered on the Hublo platform.
2. Legal basis for processing
The legal basis for the processing is:
- your consent if you have expressly consented to Hublo contacting you (e.g. by filling in the registration form on our website) or if you have consented with a third party (e.g. your employer) to your data being passed on to us to complete your registration;
- the execution of an employment contract if you are part of a Hublo client institution (for administrators).
3. Data concerned by the processing
3.1. Data of the users of the Hublo solution (excluding administrators)
Hublo is the data controller for the processing of this data
The personal data processed are :
- Civil status, identity, the data collected for registration are: name, first name, civil status, full postal address, email and telephone number, identification data to connect to the Hublo site/application (login and password), photograph (optional).
- Personal life: if the applicant has a car + mobility radius = requested at registration for temporary workers.
- Professional life: requested at registration: e.g. CV, professional training, skills, registration number, professional schedule (to validate skills and target assignment requests)
- Connection data: e.g. logs when connecting to the website (to determine the availability of users and to submit assignment proposals to them. In addition, as part of the user support, they allow us to diagnose problems identified by users).
- Sensitive data: social security number (only for clients benefiting from the Employment Contract Edition/DPAE option and only for temporary workers)
It is specified that sensitive data is masked and not readable in the data base so that, in the unlikely event of an infrastructure intrusion, the data cannot be recovered in a readable format.
The data collected is only that which can be used within the framework of the solution and which is useful in the launching of a replacement mission and its processing.
The data of the professional user is processed so that they are not over-solicited with the requests for replacement missions (analysis of the data allowing to target the recipients of the mission proposals).
3.2. Processing of personal data of Hublo solution administrators
As a manager of the institution, you are registered during the deployment and configuration of the platform through a file transmitted by the controller in compliance with the principles of the GDPR.
In this case, your Client institution is designated as "the data controller" (in GDPR meaning). Hublo is designated as the "processor" (GDPR meaning) (authorized to process on behalf of the controller the personal data necessary to provide the defined service(s))
Data concerned by the processing: personal data relating to the Client's employees declared as "administrators":
- Civil status, identity, the data collected for registration are: surname, first name, email and business phone number (optional).
- Professional life: position held and service (optional).
4. Recipients of the data
Your personal data may be communicated to authorised Hublo employees and to our service providers for the sole purpose of using the Hublo services. In this context, your data remains under our control and Hublo requires its service providers to implement strict confidentiality and data protection measures and to comply with the legislation applicable to the processing of your data.
Apart from the cases set out above, Hublo undertakes not to give access to your data to third parties without your prior consent unless it is obliged to do so for a legitimate reason (legal obligation, fight against fraud or abuse, exercise of the rights of defence, etc.).
5. Data transfer
Some of our service providers may be located outside the European Union. In this case, Hublo commits to ensuring that the security and confidentiality of your data are preserved, in particular through:
- the signing, on a case-by-case basis, of standard contractual clauses or personal data outsourcing agreements in accordance with Article 28 of the GDPR;
- in case of transfer to the United States, the adherence of our service providers to the principles of the "Privacy Shield".
6. Duration of storage
Your data is kept for a maximum period of 3 years from the date of its collection, from the last contact with you if you are a prospect or from the end of the commercial/contractual relationship if you belong to a client company of Hublo, it being specified that you may at any time object to the processing of your personal data.
7. Your rights
You can exercise your rights of access, modification, rectification, deletion and opposition at any time by sending an email to [email protected] or by sending a letter to Hublo, Customer Service - DPO - 4 rue René Villermé 75011 Paris
To exercise these rights or for any question about the processing of your data in this system, you can also contact our personal data protection officer (DPO) by sending an email with your request to the above address.
3 types of forms identified on the website:
In accordance with the law n°78-17 of January 6, 1978 modified, as well as the GDPR applicable on May 25, 2018, you will find below the information relating to the processing of your personal data:
8. Purpose of the processing
The Company Hublo processes your data for the purpose of communication and/or commercial prospecting and/or use of Hublo services, in order to offer and present its products and services to you, to communicate with you and to accompany you in the use of the Hublo solution.
9. Legal basis for processing
The legal basis for processing is:
- your consent if you have expressly consented to Hublo contacting you (e.g. by filling out the demo request form on our website) or if you have consented with a third party to make your data publicly available on the internet;
- the execution of a contract if you are part of a HUBLO client company
10. Data concerned by the processing
The personal data subject to processing may be: your name, your first name, your email address, your telephone number, the company in which you perform your duties, your job title, as well as any other information that you may transmit to us during your possible exchanges with us.
11. Recipients of the data
Your personal data may be communicated to authorized Hublo employees and to our service providers for the sole purpose of communication, prospecting or use of Hublo services. In this context, your data remains under our control and Hublo requires its service providers to implement strict confidentiality and data protection measures and to comply with the legislation applicable to the processing of your data.
Apart from the cases set out above, Hublo undertakes not to give access to your data to third parties without your prior consent unless it is obliged to do so for a legitimate reason (legal obligation, fight against fraud or abuse, exercise of the rights of defence, etc.).
12. Transfer of data
Some of our service providers may be located outside the European Union. In this case, HUBLO undertakes to ensure that the security and confidentiality of your data are preserved, in particular through:
- the signing, on a case-by-case basis, of standard contractual clauses or personal data outsourcing agreements in accordance with Article 28 of the GDPR;
- in case of transfer to the United States, the adherence of our service provider to the principles of the "Privacy Shield".
13. Retention Period
Your data is kept for a maximum period of 3 years from the date of its collection, from the last contact from you if you are a prospect or from the end of the commercial/contractual relationship if you belong to a Hublo client company, it being specified that you may object to the processing of your personal data at any time.
14. Your rights
You may exercise your rights of access, modification, rectification, deletion and opposition at any time by sending an email to [email protected] or by sending a letter to Hublo, Service client - DPO - 4 rue René Villermé 75011 Paris
To exercise these rights or for any question about the processing of your data in this system, you can also contact our personal data protection officer (DPO) by sending an email with your request to the above address.